# BookitLab

> BookitLab is a modular lab management platform by Prog4biz Software Solutions Ltd. that helps research institutions manage equipment scheduling, core facility operations, LIMS workflows, asset lifecycle, and electronic lab notebooks in one configurable system. Trusted by 130,000+ users across 100+ research institutions worldwide since 2007.

BookitLab was initially launched as "Bookit" in 2007 in collaboration with Bar-Ilan University and rebranded to "BookitLab" in 2011. Developed in close collaboration with scientific advisors and research scientists, it addresses challenges faced by shared lab managers across life sciences, medicine, nanotechnology, flow cytometry, nuclear physics, and more. The platform serves institutions in the US, Canada, Australia, Europe, China, and the Middle East.

Key platform capabilities: equipment scheduling with real-time availability, core facility management, LIMS/request management with custom workflows, enterprise asset management with full lifecycle tracking, lite electronic lab notebook (ELN), billing and cost recovery, inventory management, access control via card readers and kiosk authentication, and business intelligence reporting.

Deployment options: self-hosted and cloud-hosted. Security and compliance: FDA 21 CFR Part 11, ISO compatibility, full audit trails, electronic signatures, SSO (LDAP, Active Directory, Azure AD, OKTA), and MFA. Integrations: REST API, webhooks, SAP, Unit4, PeopleSoft, calendar sync (Google/Outlook/iCal), instrument access hardware, physical access systems.

Scale: 100,000+ instruments, services, and assets managed; 4,000,000+ lab requests processed through the system.

## Solutions

- [Core Facility Management](https://bookit-lab.com/solution/core-facility-management): Unified platform for scheduling, billing, training, service catalogs, and access control across one or multiple shared research facilities. Includes inventory management (consumables, reagents, assets with barcode scanning), request management (standardized intake with configurable approvals), and asset management (full lifecycle from onboarding through maintenance, calibration, and retirement). Integrates across the institution and adapts to every core.
- [Lab Equipment Scheduling](https://bookit-lab.com/solution/lab-equipment-scheduling): Specialized scheduling and booking tools for shared lab instruments. Features real-time visual calendar and timeline, two-way sync with Google/Outlook, automated conflict detection, waitlist management with priority rules, inventory-aware reservations (auto-reserve reagents and kits with expiry checks), multi-device support (mobile and kiosk UI), bulk booking for complex research activities, and external user portals for outside-organization bookings.
- [Request Management / LIMS](https://bookit-lab.com/solution/request-management-lims): Captures, validates, approves, schedules, executes, and tracks lab requests in one system. Supports internal services, sample processing, outsourced runs, training bookings, and external customer orders. Features structured forms with custom fields, per-request-type configurable workflows, sample lifecycle tracking with barcode/QR labels, booking-aware requests that auto-reserve instruments, SLA and priority enforcement, multi-line requests with quotes and approval, and built-in dashboards for throughput, sample processing KPIs, and chargeback reports.
- [Enterprise Asset Management](https://bookit-lab.com/solution/enterprise-asset-management): Standardizes asset data and processes across sites. Centralized database for instruments, rooms, cleanrooms, loanable assets, consumables, and kits. Full lifecycle tracking with maintenance scheduling, work order management, calibration records, SLA management, and immutable audit trails. Inventory and spares management with BOM links, reorder points, and barcode scanning. Linked asset dependencies with cascading maintenance propagation. Includes public asset directory portal for external users.
- [Electronic Lab Notebook (ELN)](https://bookit-lab.com/solution/lite-electronic-lab-notebook): Lite ELN for planning experiments, recording results, and maintaining traceable lab notes connected to bookings, instruments, and samples. Reusable experiment templates with approval gates, structured result fields with versioning and electronic sign-off, equipment integration (serial numbers, calibration status, lot numbers linked to protocols), QR/barcode workflows for mobile step completion, and business intelligence dashboards for experiment throughput, outcome aggregation, and reagent usage analysis. Compliant with FDA 21 CFR Part 11 and ISO standards.

## Features

- [Dynamic Scheduling](https://bookit-lab.com/solution/ft/dynamic-scheduling): Flexible booking rules, recurring reservations, conflict resolution, automated notifications, and customizable reservation forms with approval workflows
- [Request Management](https://bookit-lab.com/solution/ft/request-management): Service request submission, tracking, automated routing, configurable approval chains, SLA enforcement, and communication threads
- [Inventory Management](https://bookit-lab.com/solution/ft/inventory-management): Real-time stock visibility, automated low-stock alerts, barcode/RFID integration, label printing, supplier data, and cost capture per consumed item
- [Asset Management](https://bookit-lab.com/solution/ft/asset-management): Equipment properties, maintenance scheduling, calibration records, incident logging, location tracking, and linked asset dependencies
- [Actual Usage & Access Control](https://bookit-lab.com/solution/ft/actual-usage-access-control): Hardware-integrated usage measurement, card reader and kiosk authentication, training requirement enforcement, real-time usage logging, and compliance records
- [Billing](https://bookit-lab.com/solution/ft/billing): Automated cost calculation based on actual usage, chargebacks, configurable rate structures, invoice generation, exports, and financial reporting for shared resources
- [Reporting](https://bookit-lab.com/solution/ft/reporting): Business intelligence dashboards, KPI monitoring, custom report builder, experiment throughput analysis, and scheduled data exports for BI systems
- [API](https://bookit-lab.com/solution/ft/api): REST API and webhooks for third-party integrations, custom automation, data pipelines, and connections to LIMS, CMMS, finance systems, and internal applications
- [Integrations](https://bookit-lab.com/integrations): Pre-built connectors for SAP, Unit4, PeopleSoft; identity providers (LDAP, Active Directory, Azure AD, OKTA); instrument access control hardware; physical access systems (door controllers, room entry); and calendar sync (Google, Outlook, iCal)

## Customers

- [Customer List](https://bookit-lab.com/customers/our-customers): Logos and names of 100+ research institutions using BookitLab across academia, biotech, and bio-incubators
- [Testimonials](https://bookit-lab.com/customers/testimonials): Quotes from Tel Aviv University, Bar Ilan University, University of Alberta, East Carolina University, Gateway University Research Park, MBCure, and FutuRx
- [Case Studies](https://bookit-lab.com/customers/case-studies): In-depth deployment stories from NTNU (2,000+ PIs, 40+ core facilities), DTU (Technical University of Denmark), Broad Institute of MIT and Harvard, Liverpool Materials Innovation Factory, MBcure (biopharmaceutical), and FutuRx (bio-incubator)

## Company

- [About BookitLab](https://bookit-lab.com/about-us/about): Platform history — launched 2007 at Bar-Ilan University, developed with scientific advisors, rebranded 2011, now serving 100+ institutions worldwide across US, Canada, Australia, Europe, China, and the Middle East
- [About Prog4biz](https://bookit-lab.com/about-us/about-prog4biz): Parent company Prog4biz Software Solutions Ltd., established 2005, develops and maintains the BookitLab platform
- [Team](https://bookit-lab.com/about-us/team): 21-person team led by founder and CEO Amir Bokovza, including scientific advisers, senior account managers, software developers, QA engineers, and designers
- [Contact](https://bookit-lab.com/contact): Request a demo, schedule a consultation, or get in touch with the BookitLab team

## Optional

- [Careers](https://bookit-lab.com/about-us/careers): Open positions at BookitLab
- [Privacy Statement](https://bookit-lab.com/legal/privacy-statement): Privacy policy
- [Terms of Use](https://bookit-lab.com/legal/terms-of-use): Terms of service